Legal Assistant - Planning and Local Government

Written By Harwood Andrews

  • Melbourne Docklands Location

  • Flexible Start Date (open to the new year)

About the Job

Harwood Andrews is seeking a motivated Legal Assistant to join our Planning and Local Government team in our Melbourne CBD office. This is a fantastic secure and ongoing position for someone who thrives in a professional and collaborative team environment who can deliver exceptional support to Lawyers, and clients.

Key Responsibilities:

Administration & Document Support

  • Proactive diary and email inbox management

  • Coordinating internal and external meetings, conferences, hearings, and travel

  • Drafting, editing and formatting correspondence and legal documents

  • Managing general administrative tasks such as printing, scanning, filing

  • Providing high-quality document preparation.

Matter Management

  • Opening, maintaining and closing files (including conflict checks)

  • Preparing briefs, court documents and electronic document bundles

  • Managing secure document filing and digital document organisation

Stakeholder & Client Support

  • Liaising with clients, lawyers and external stakeholders professionally and promptly

  • Ensuring all enquiries are responded to in a timely manner

  • Supporting client service delivery across the team

Billing & Financial Administration

  • Assisting with time recording and monthly billing processes

Reception Coverage

  • Participating in the reception relief roster for lunch breaks and absences

The ideal candidate will have:

  • Strong communication skills and exceptional attention to detail

  • Excellent organisational skills with the ability to manage competing priorities

  • A proactive, professional and client-focused approach

  • Ability to work collaboratively across teams

  • Experience in a professional services or legal environment would be desirable but not essential.

  • Familiarity with iManage, 3E, PEXA, InfoTrack or court filing portals (training provided) would be desirable but not essential

Staff benefits:

  • 2-min walk from southern cross station

  • Flexible working policy

  • Active social committee

  • Life insurance cover

  • Complimentary breakfast

  • Flu vaccination program

  • Health insurance discount

  • Shut down period over Christmas

What's Next?

To apply for this position, please submit your resume and a cover letter highlighting your relevant experience and interest in the position.

Harwood Andrews is an equal opportunity employer and encourages applications from individuals of all background.

Harwood Andrews
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